About General Ledger Parameters
General Ledger parameters determine the default accounts used for your accounting functions, set up the standard chart of accounts, and govern how general ledger procedures are handled. You also use these parameters to assign passwords to general ledger procedures. This lets you control who can use the different functions in your general ledger.
Preset parameters are provided for location 1. This means that even if you make no changes to the parameters, you can use the system. However, you may determine that one or more of the preset parameters needs to be changed to best suit the needs of your business, or that you need to set up additional locations.
Before you begin using general ledger, view the preset parameters in the following screens:
The general ledger parameters in the (L2) screen determine the default accounts used for accounting functions. These account numbers are used for system-generated postings and the defaults for manual postings.
The preset options in the (L2) screen are set up for the default chart of accounts that is included in your system. If you modify or replace the chart of accounts, you must change the parameters in this screen accordingly for your G/L application to function properly. You also set the default business period, the auto-posting option, and the default fiscal year in the (L2) screen. You can also set the Auto Post parameter in (graphical) General Ledger Parameters.
The parameters in the (LJ) screen govern how general ledger procedures are handled.
The parameters in the (LJ1) screen let you specify the previous year's file names. As part of the year-end process, you must rename the previous year's CHARTFILE, BUDGETFILE, and GL-MASTER files. However, to post or inquire on a previous fiscal year, you must designate where this information is stored or archived by entering previous year's file names.
There are also graphical parameters in the Parameters Editor window. In the General Ledger parameters, you set parameters for responsibility centers, G/L master numbers, and G/L departments. General Ledger General Configuration parameters let you set Auto Post and various other G/L parameters. You can also set passwords for the Close G/L Periods feature.
Note: Some of these features are not included in all software packages and may require authorization. For more information, contact ECI sales.
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