Specials Fields Definitions

From the Master Menu, double-click . From the Keyop Menu, double-click . The text-based (+) Special Programs screen opens. In the Enter Program Request field, type E. The (+E) Special Item Screen opens. The (+E) screens let you perform mass changes or deletions to items. For information on screens not listed here, go to In the (+E) Screen.

 

(+EB) Screen: This function lets you automatically create Primary Wholesaler records for manually created items. For example, an item has a blank Primary Wholesaler Record. You can use this function to copy this item's Primary Direct Buy Record to the Primary Wholesaler Record. You can do this for all items or you can specify particular items.

Note: The Primary Wholesaler Record must be blank or the Primary Direct Buy Record cannot be copied. For more information on using this function, go to Copying the Primary Direct Buy Record to the Primary Wholesaler Record

 

(+EC) Screen: This function lets you automatically create Primary Direct Buy Records for items you purchase from wholesalers and also buy direct from another source. For example, an item has a blank Primary Direct Buy Record. You can use this function to copy this item's Primary Wholesaler Record to the Primary Direct Buy Record. You can do this for all items or you can specify particular items.

Note: Before you perform this function, you must delete the existing Primary Direct Buy Record for the item. The Primary Direct Buy Record must be blank in the Item Master tab.

You can quickly complete the changes that make your database unique. For example, the information for the Direct Buy Record is not loaded when you load your item file. You may need to copy the information from the Wholesaler Record to the Direct Buy Record for multiple items in your database. For more information on using this function, go to Copying the Primary Wholesaler Record to the Primary Direct Buy Record.

 

(+ED) Screen: This function lets you copy the Column Pricing record from one location to another. For example, you can copy the Column Pricing Record for an item in location 2 to item in location 3. You can do this for all items in your database or you can specify particular items.

Note: Before you copy Column Pricing records, you must delete the Columns Record of the item you are copying to. The Column Pricing Record must be blank for this function to work. For more information on using this function, go to Copying Column Pricing Record from One Location to Another.

(+EE) Screen: This function lets you delete all inventory records that do not have a Master Record in the (E) Inventory Master screen. Supplemental files should be deleted periodically to free the disk space they occupy. Use the [E] Delete Supplemental Files function in the (+EE) screen to delete all inventory records that do not have a Master Record in the (E) screen. Go to Using the (+EE) Screen.

 

(+EG) Screen: The (+EG) screen lets you clear the Hits box in the Item History Inventory tab. Hits are the number of times an item is on an order. Go to Using the (+EG) Screen.

Note: Hits are also cleared when you perform Month-End procedures in the (EH) Inventory History screen.

(+EH) Screen: You can delete blank I-AUX Records for items that do not have history, bin locations, on-hand quantities, or minimums and maximums. You should delete blank I-AUX Records periodically to free storage space on the disk. The information in the I-AUX Record is displayed in the Inventory Usage Record in the (E) screen. Go to Using the (+EH) Screen.

 

(+EI) Screen: This screen lets you move information in the I-AUX record to a different inventory location. This is especially useful if you have history in a bad location or sold an item out of the wrong location. Go to Using the (+EI) Screen.

 

(+EJ) Screen: You can make mass changes to selected items records. Go to Making Mass Changes.

 

(+EK) Screen: You can mass delete item records. Go to Making Mass Deletions.

 

(+EL) Screen: You use this function to mass inquire on items. You use the (+E) screen to set limits.

 

(+EM) Screen: You can reset the Cont field in the Pricing Record in the (E) screen. The CONT field indicates whether an item is on a contract. When you make changes or deletions to your contracts, this field does not automatically reset. Therefore, you should run this procedure any time changes or deletions are made to your contracts. This should be done on a regular basis—at least once a month. When you perform this function, if an item is placed on a contract and the Cont field is blank, the system resets the Cont field to Y. In addition, if an item is not on a contract and a Y appears in the Cont field in the (E) screen, the system blanks out the Cont field. Go to Using the (+EM) Screen.