About ASN
The Advanced Shipping Notice (ASN) includes several features:
Carton counts: Allows the dealer to download the carton count from the vendor into their shipping/delivery manifest. The dealer can now see their own carton count and the carton count from the vendor as separate fields in the manifest. This allows for quicker departures of the dealer’s delivery trucks.
Carton IDs: Allows the dealer to download either the vendor’s carton IDs, or the tracking numbers from the third party carriers into the sales order. Settings allow the dealers to choose which to download, or to download both.
Freight Tracking #s: Allows order takers to see the tracking numbers for the vendor carton IDs through a hyperlink in the Order Analysis window.
Short Ships/Quantity Exceptions: This allows for the auto updating of both sales orders and purchase orders. This saves time used correcting the sales order and time used in accounts payable reconciling the payable record. (This option is not currently available for Supplies Network.)
Note: You can only receive ASN data for the P/Os that are sent after you set up PSN.
The (TR2) [A] processing program allows you to specify which vendor shipping information (carton IDs, freight tracking numbers, carton counts, and short ship exceptions) to update on the tickets and P/Os. You can choose to report on the parts of the ASN together or on separate reports. You can also create procedure files (procs) for both the download and update to run automatically before the morning process of receiving begins. (PSN is shut down nightly for maintenance between 12:45 AM and 1:30 AM CST. Do not schedule any procs, or proc files, related to PSN to run during this time. Also, do not attempt to manually send or retrieve any PSN related files.) A report of what was updated prints automatically. For more information, see Updating Vendor Shipping Information with ASN.
Note: To accurately update the correct ticket’s dash number, -0, -1, and so on, orders should be processed to a status 8 or 9 before running the (TR2)[A] procedure. This ensures the ticket resides at the expected dash number, so it can update the proper ticket. If you do not perform the (TR2)[A] procedure, the tracking number or carton ID may update an incorrect ticket, the -0 ticket, for example, when it should have updated the -1 ticket.
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Advanced Shipping Notices (ASN)