About Deleting Vendors
When you delete a vendor, the purchasing and accounts payable information for that vendor can no longer be purged. Therefore, we recommend that you mark a vendor for deletion several months before you actually delete it. To do this, exclude the vendor code from purchasing and accounts payable using the Inc/Exc In (D) From/To and Inc/Exc in (F) From/To fields in the (LC) Vendor And A/P Parameters screen. For more information on setting (LC) screen parameters, see Setting (LC) Screen Parameters.
You can reserve the use of a certain vendor code for these vendors. Enter remarks that show the date the vendor was marked for deletion and explain why the vendor account is no longer active. Review these vendors every few months and delete those that have remained inactive.
Note: Before deleting a vendor, make sure the vendor's accounts payable balance is $0.00 and that there are no current orders. It is also important that all purchasing and accounts payable history for the vendor is purged before the vendor is deleted.
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