Vendor Concepts

The Vendor database stores information about your vendors. Because the system is fully integrated, the information you enter in the Vendor database is automatically supplied to other parts of the system. This information is used for purchasing and accounts payable procedures, vendor reference information, and purchasing and accounts payable history.

 

When creating your vendor database, there are several types of vendors you need to add. In addition to adding any vendors you purchase from, there are several special vendors you should create. ECI recommends that you create a Dummy vendor, an Inventory vendor and a Miscellaneous vendor. These vendor types are explained in the following topics: About the Dummy Vendor, About the Inventory Vendor, and About the Miscellaneous Vendor.

 

Setting up the Vendor database involves:

The system makes it quick and easy to add vendors in the Vendor window. You can also add vendors during purchase order entry and accounts payable posting.

Note: Before creating your Vendor database, make decisions about the use of vendor account numbers, vendor codes, and General Ledger account numbers. Without proper planning of these items, the vendor information you enter may not work correctly on the Purchasing and Accounts Payable applications.

Vendor Database features:

Vendor Addresses

Trade Discount Information (Remarks)

Contract Labor (1099s)

Auto-Pay Information

Vendor Reports

Vendor History

Vendor Aliases

Vendor Electronic Invoicing

Vendor Supply Options

 

Return to:

About Databases and Applications

 

See also:

About Vendor Parameters

Reindexing the Vendor Database