From the Master Menu, double-click
. The Item window opens.
Click 
. The
text-based (EV) Vendor contract Cost screen opens.
Select the [M] Mass Add action code.
In the By Item field, type Y to add specified items to the contract individually, or type N to add all specified items to the contract at once. If you add all items at once, you cannot view and confirm each item before it is added to the contract.
In the Contract field, enter the number of the contract for which you are adding items. If you are adding items to a contract that already exists, go to Step 6. If you enter a contract number that does not exist, the Contract Does Not Exist - Create New Contract prompt displays. Type Y to create a new contract.
The Limits For Mass Adding window displays, the cursor moves to the Item Number field, and the Enter Item From message displays. At this point, you can limit the items added to the contract by entering a range of item numbers to include on the contract.
Press Enter to skip this step. If you do not enter a range, the group of items added to the contract is defined only by the limits you set in the Limits for Mass Adding window.
To specify a range, retrieve the record for the first item in the range to include on the contract. Enter part or all of the item number and company to search. The system displays the item you entered, or the item that most closely matches the item number and company you entered. Type Y at the Is This The Item Record prompt to accept the displayed item. Then, at the Enter Item To message, retrieve the record for the last item in the range to include on the contract. Type Y to accept the item.
In the Item Co field in the Limits for Mass Adding window, set as many limits as needed. Items must be within the specified range to be included on the contract. Press Enter until the cursor moves to the Decrease Mfg Cost field to skip this step and go to Step 8.
To limit by a range, tab to the appropriate field and enter the beginning of the range to include on the contract. Enter the end of the range in the corresponding To field. For example, to limit to items from the manufacturers ABC through XYZ, you would tab to the Mfg Vendor field and enter ABC, and enter XYZ in the corresponding To field. Only items with manufacturers that fall within this range are included on the contract.
To enter a single limit, enter the range in the first field and leave the corresponding To field blank. For example, to limit to item records with the item company ABC, enter ABC in the first field and leave the corresponding To field blank. Only records with item company ABC are included on the contract.
When you finish setting limits, press Enter until the cursor moves to the Decrease Mfg Cost field.
At the Enter Presets message in the Decrease Mfg Cost field, you can preset the contract information for the items you are adding to the contract. You can also preset contract information. These settings are used for all of the items you add to the contract. In the Decrease Mfg Cost field, specify the contract price by indicating a discount from the manufacturer’s cost. For example, if you enter 15, the system subtracts 15 percent from the manufacturer’s cost to calculate the contract price.
Enter the beginning and ending dates for the contract in the Eff and End fields.
Enter the reference number and the description in the Ref and Desc fields respectively.
The system displays the limits and preset information you entered, along with the Are You Sure prompt. Type Y to add the items that meet the set limits.
If you entered N in the By Item field, the system adds all of the items that meet the limits you set. Each item that is added to the contract is displayed and the cursor moves to the action code field.
If you entered Y in the By Item field, the system displays each item that falls within the specified limits, along with the Include This Item prompt. Type Y to include the displayed item in the contract. The system displays the next item that meets the specified limits and repeats the Include This Item prompt.