Vendor Contracts Basic Procedures

Changing Vendor Contracts

You can make changes to items on vendor contracts. You can change the contract price, effective and ending contract dates, reference number, description, and minimum quantity of the item.

1. From the Master Menu, double-click . The Item window opens.

2. Click . The text-based (EV) Vendor Contract Cost screen opens.

3. Select the [C] Chg action code.

4. When the cursor moves to the By Item field:

   • Type Y to change a particular item on all (or most) of the contracts that include it. Go to Step 5.

   • Type N (default) to change a particular contract. Go to Step 9.

5. The cursor moves to the Item field and the Enter Item to Change message displays. Retrieve the item record in the same way you do when entering items on a contract.

6. At the Is This The Item Record prompt, type Y to accept the displayed item.

7. The item you specified, or the item that most closely matches it, displays as it appears on the first contract that includes it. The Changing This Contract prompt also displays.

   • Type N to not change the item on this contract. The system displays the item on the next contract that includes it and repeats the Changing This Contract prompt.

   • Type Y (default) to change the item on this contract. The cursor moves to the Contract field. Press Tab to move to each field and make the necessary changes.

8. When you finish making changes, the system displays the item on the next contract that includes it and repeats the Changing on This Contract prompt. After displaying the specified item on every contract that includes it, the cursor returns to the Action Code field. Go to Step 13.

9. If you enter N in the By Item field, the cursor moves to the Contract # field. Enter the number of the contract to change. Retrieve the first item on the contract by pressing Enter or retrieve a specific item in the same way you do when adding items.

10. After you retrieve the first item, the Change This Item prompt displays. To change the displayed item, type Y.

11. The cursor moves to the Contract field. Press Tab to move to each field and make the necessary changes. When you finish, the system displays the next item on the contract and repeats the Change This Item prompt.

12. After displaying the last item on the contract, the system displays the End of Contract - Any Key to Continue message. Press Enter. The cursor returns to the Contact field. Specify another contract, or press Esc until the cursor returns to the Action Code field.

13. To return to the Master Menu, press Esc while the cursor is in the action code field.

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Copying and Merging Vendor Contracts