Deleting Expired Vendor Contract Items

From the Master Menu, double-click $graphics\INVENTORYICON16.gif$ . The Item window opens.
Click $graphics\ITEMVENDORCONTRACTS16.gif$ . The text-based (EV) Vendor Contract Cost screen opens.
Select the [E] Delete Exp action code. The cursor moves to the By Item field.
In the By Item field:
- Type Y to delete each item one at a time. You can view and confirm each item before it is deleted.
- Type N to delete all items at once. You cannot view each item before it is deleted.
In the Contract # field:
- Press Enter until the cursor moves to the Enter ending Date Range to Delete prompt to not limit the deletions to a specific contract or range of contracts.
- Enter the contract number and press Enter until the cursor moves to the Enter Ending Date Range to Delete to limit the deletions to a single contract.
- Enter the beginning of the range in the Contract field, press Tab and enter the ending range in the To field to limit the deletions to a range of contracts.
The system displays the Enter Ending Date Range to Delete fields. Enter a range of contract dates for expired contracts to delete. Enter the beginning of the range in the first field and the end of the range in the To field. To limit the range to a single contract date, enter the date in the first field and press Enter.
At the Are You Sure prompt, type Y to delete using the limits you specified.
- If you entered N in the By Item field, the system deletes every item that meets the contract number and expiration date limits you set. The system displays the item number, company and description, unit of measure, manufacturer’s cost, contract cost, and contract dates of each item as it is deleted. This completes the procedure.
- If you entered Y in the By Item field, the system displays the Delete This Item prompt. Type Y to delete this item from the contract. The system deletes the item, and displays the next item record within the specified limits. After displaying the last item, the cursor returns to the By Item field. To return the cursor to the Action Code field, press Esc while the cursor is in the By Item field. To return to the Master Menu, press Esc while the cursor is in the Action Code field.

Notes: There are two methods for deleting vendor contract information in the (EV) screen. You can delete current contract information, or delete expired items or contracts. After you delete a large contract or several smaller contracts, compress the CON-VENDOR file. Compressing this file helps maintain the speed and efficiency of your system.