Printing Purchase Order Entry Reports

Printing Purchase Orders

1. From the Master Menu, double-click . The Reports Menu opens.

2. From the Reports Menu, double-click . The text-based (SR) Purchase Order Reports screen opens.

3. In the (SR) screen, select the [A] Print P/Os report action code.

4. In the P/O Form Format field:

   • Type Y to print P/Os in the standard format.

   • Type R to print P/Os in the receiving format.

   • Type B to print P/Os in both the standard and the receiving format.

5. Press Tab in the Past Due field. It does not apply.

6. Press Tab in the Outstanding field. It does not apply.

7. In the From Field, press Tab to accept the default file from which the purchase order information comes—PO-MASTER—or enter a different file from which to pull purchase order information.

8. In the Vol field, enter the volume serial where the file you entered in Step 7 is located. Press Tab to accept the default volume serial.

9. Use the following fields to enter limits for this report. You can limit the report with any combination of limits. However, records must meet all of the limits you set to be included in the report. Press Enter to skip setting limits, and go to Step 10. If you do not set limits when printing P/Os in the standard format, all unprinted purchase orders print.

   • Use the P/O Number and To fields to limit to a range of P/O numbers. Press Tab if the P/O number is less than 10 characters. To print only one purchase order, enter the same P/O number in both fields. Press Tab to skip these fields and print all purchase orders.

   • Use the Vendor Number From and To fields to limit by vendor account number. Press Tab if the vendor number has less than 10 characters. To include only one vendor, enter the same vendor number in both fields. Press Tab to skip these fields and print P/Os for all vendors.

Note: If you entered Y in the Only Print P/Os That Have Been Ended field in the (LF) Purchase Order Parameters screen, and you do not set limits, all purchase orders that have been ended print.

10. Use the Sort codes fields to determine the order in which information prints.

    • Press Enter to sort by purchase order number only.

    • Type P to sort by vendor prefix.

    • Type V to sort by vendor number.

Note: If you use one of these sorts, the report sorts first by purchase order number, and then by the specified sort.

11. In the Location field, enter the number of the location for which to print purchase orders. The location number you enter must match the purchase orders you are printing. To print P/Os for all locations, space through this field.

12. In the Printer field, enter the name of the printer to use.

13. In the Copies field, enter the number of copies to print.

14. In the Totals Only field, press Tab. This field does not apply.

15. The purchase order(s) prints and the cursor returns to the Request field.

Note: An asterisk in the Unit column of a P/O indicates this item was on the original purchase order when it was first ended—it was not added or transferred to an existing purchase order. An asterisk in the Price column indicates this is the first time this item has printed on a purchase order.

See also:

In the (L0) Screen

In the (LF) Screen

In the Item Master Tab

In the Item Vendors Tab