Reindexing the Vendor Database
Reindexing recreates the index file that links vendor names with vendor numbers. This index lets you retrieve vendors by name. Without it, vendors can only be retrieved by vendor number.
Reindexing is necessary when you have difficulty retrieving vendors by name. In addition, reindex the database just before aging the accounts at the end of each month.
From the text-based Master Menu, type C to open the (C) screen. From the DDMSPLUS text-based Master Menu, type PR to open the (PR) Vendor Reports screen.
Note: This is a dedicated function. Be sure no one is using the system until this procedure is complete.
Select the [R] Reindex action code.
At the Enter Password prompt, enter the password you set in the (LC) Vendor and A/P Parameters screen. If no password has been set in the (LC) screen, press Tab. The cursor moves to the Vendor field.
At the Are You Sure prompt, type Y to reindex the vendor database. To not reindex, type N.
Notes: Be sure the reindexing procedure is complete before doing any procedure that involves the vendor database.
See also: