Deleting Current Contract Items

From the Master Menu, double-click $graphics\INVENTORYICON16.gif$ . The Item window opens.
Click $graphics\ITEMVENDORCONTRACTS16.gif$ . The text-based (EV) Vendor Contract Cost screen opens.
Select the [D] Del action code.
The cursor moves to the By Item field.
- Type Y to delete a particular item on all (or some) of the contracts that include it. Go to Step 5.
- Type N (default) to delete part or all of a particular contract. Go to Step 9.
At the Enter Item to Delete prompt, enter part or all of the item number and press Enter. The system retrieves the item you entered or the closest match.

Note: You can also retrieve the item by description if you maintain a description index.

At the Is This The Item Record prompt:
- Type Y to accept the displayed record
- Type N to display the next item record in the database.
- Press Esc to return the cursor to the Item Number field and enter a new number.
- Type C to delete an item that has been deleted from the Item window, but which is still listed on one or more vendor contracts. For this function to work, you must enter the exact item number and company of the deleted item in the Item Number and Co field, respectively. Since the item number has been deleted from the Item window, the system does not display the item number. Instead the record that most closely matches it displays. To display the deleted item number, type C. For example, you have the following three items on a contract: 230, 231, and 232. Item number 231 has been deleted from the Item window. To delete the item from the contract, enter the item number (231 in this case) in the Item Number field and the company in the Co field. The system does not display the item number since the item has been deleted from the Item window. Instead item number 232 displays, since it is the next item number in the database listed on a contract. Press C to make the system display the deleted item number (231) in the Item Number field.
At the Deleting on This Contract prompt:
- Type N to not delete the item from this contract. The system displays the next contract that includes the item. This is the default response.
- Type Y to delete the item from this contract. The system deletes the item from the contract and displays the next contract that includes the item.
After the last contract that includes the item has been displayed, the cursor returns to the action code field.

Note: To stop making deletions before the system displays the last contract that includes the item, press Esc at the Deleting This Contract prompt. The cursor returns to the By Item field.

The cursor moves to the Contract # field. Enter the number of the contract from which to delete items.
At the Delete all Items on Contract prompt:
- Type Y to delete the entire contract, or delete part of the items on the contract. Go to Step 11.
- Type N (default) to view and confirm the deletion of each item on the contract before it is deleted. Go to Step 12.

Note: When deleting items, remember the order in which the system sorts records. Sorting begins with the character on the left. For details on ASCII sort order, see ASCII Sort Order Chart.

In the Item Number field:
- Press Enter to delete all of the items on the contract. The system deletes all of the items and displays each item as it is deleted. Go to Step 12.
- Enter the first item to delete and press Enter. The system deletes the item record with the starting number you entered and all items that follow it on the contract.

Note: To stop deleting items before the system displays the last item on the contract, or to specify a particular item to delete on this contract, press Esc at the Delete This Item prompt. The cursor returns to the Item Number field. Enter the next item to delete, or press Esc again to return to the Contract # field.

After every item on the contract is displayed, the End of Contract - Enter Any Key to Continue message displays. Press Enter. The cursor returns to the Contract # field so you can delete another contract, if needed.
To return the cursor to the Action Code field, press Esc while the cursor is in the Contract # field.
To return to the Master Menu, press Esc while the cursor is in the Action Code field.

Notes: There are two methods for deleting vendor contract information in the (EV) screen. You can delete current contract information or delete expired items or contracts. After you delete a large contract or several smaller contracts, compress the CON-VENDOR file. Compressing this file helps maintain the speed and efficiency of your system.